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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Authors declare that they are familiar with the Open Access policy, the text of the publishing agreement and Copyright Notice.

Author Guidelines

OJS guide for Reviewers | OJS guide for Authors

The following notes and style guide are designed to assist authors when compiling their contributions and to facilitate the copy-editing and publishing process. Authors should ensure that their submissions conform to these guidelines and that they supply full name and address details.

All texts must be provided in English.

Manuscripts should not exceed 10 pages of text (including the abstract and bibliography) and 7 figures or/and tables.

It is essential that files for text and figures should be named in the following style using the author's name as file name, e.g., Holmes.doc; HolmesFig1.tiff; HolmesFig2.tiff, etc.

Complete name and family name

Complete name of institutions with address

All authors should include their emails, or if you wish you can suggest one corresponding author. And the ORCID – Open Research and Contributor ID (the last one is obligatory).

e.g., Institute of Archaeology and Ethnology, Polish Academy of Sciences, Rubież Street 46, 61-612 Poznan, Poland; e-mail:; ORCID: XXXX-XXXX-XXXX-XXXX

Abstract and Keywords
Please supply an abstract giving the main conclusions of the paper in 70-150 words, and a list of 4-7 keywords. The abstract should be a factual summary of the contents and conclusions of the paper, refer to new information that is being presented, and indicate its relevance. The abstract should not be an introduction to the paper or an outline of it with each section being reduced into a sentence. Avoid the passive voice.

MSWord is the preferred program for the text. The text should be typed in Times New Roman 12pt font, double-spaced on A4 paper. Insert only one space after full stops, NOT two.
Please do not supply text with embedded illustrations (submit them as separate individual files – see below).

Please avoid superscripts „6th‟ in 6th, 8th, etc. If your program does this automatically please SWITCH IT OFF.

Please give first name of people mentioned in the text, a least in the place where it is mentioned for the first time.

Several footnotes are allowed. If the footnote number is at the end of sentence, please place the number after the full stop, e.g., This has been confirmed by a series of radio­carbon dates, which fall within the range of 7000–3200 cal BC.1

Acknowledgements should appear at the end of the text and before the list of references, as a separate paragraph headed “Acknowledgements”.

Avoid long quotations in different alphabets and transliterate where possible.

Headings and sub-headings
Type these in upper and lower case characters, NOT all in capitals, e.g., Conclusions, not CONCLUSIONS). Use Bold for the top level, Italics for the second level and ordinary type for the third level. Please avoid using more than three weights of subheading.

Spelling and abbreviations
UK or US spellings are acceptable, but not mixed.
BC and AD (no punctuation) - also for upper case abbreviations / acronyms (UK, USA etc.)
etc. (full stops but no italics)
e.g., cf., (full stops and comma but no italics)
et al., (italics, full stops and comma)
c. (italics and full stops)
No full stops after abbreviations such as m (=metre), cm (=centimetre), cms (=centimeters) and other abbreviations of measurements

A space should be used between a number and its unit of measurement, e.g., 98 cm, but not before the percent sign, e.g., 50%.
Leading zero before measurements and numbers that are less than 1, thus 0.56 and so on
Decimal points represented by dots, not commas
All abbreviations used in text must be explained in the place where it is used for the first time, e.g., LBK (Linearbandkeramik).
City names in English e.g., Warsaw not Warszawa; Cracow not Kraków.
Please write all books/articles etc. tiles in italics.

Hyphens and em-dashes
Please use only one length, i.e. em-dashes (–). Ranges: from – to are written in full numbers with an em-dash without spaces, e.g., 1988–1989 (not: 1988–89, 1988-1989, 1988 - 1989). We also use em-dashes to replace a pair of parentheses.
Hyphens (-) use only in compound words (e.g., south-east), the names of places/sites, e.g., E-16-02 and in double-barelled names (e.g., Drucki-Lubecki).

Numbers from one to ten should be spelled out; higher numbers should be given in numerals, e.g., 11,235, etc. No comma should be used for numbers with fewer than five digits, e.g., 5000, NOT 5,000; but 10,000.

Contractions which end with the same letter as the original word do not take a full stop as in for example Dr (not Dr.), Mr (not Mr.), eds (not eds.) etc.

Give centuries and millennia as, for example: 5th century BC, 2nd century AD etc. For specific years, the letters BC should follow the date, preceded by a space (e.g., 490 BC); the letters AD should precede the date, also with a space between the two (e.g., AD 499). If the date is approximate, indicate this with “c.” followed by a space and the date; in this case both BC and AD follow the date (for example, c. 733 BC; c. 353 AD).
Use hyphenation only adjectivally (for example, „in the 6th century‟ but „a sixth-century temple‟).
Please note also the following forms:
Saturday, 1 April 2011
1960s (not 1960’s)
1547–1549; 1382–1420; 1910–1918

Italics should be used for foreign words or transliterations. Please note that the surrounding punctuation should not be italicised. Exceptions to the use of italics are:
when the word is part of a foreign language quotation
when the word has already been sufficiently assimilated into the English language.

Quotation marks
Use double quotation marks throughout, with single marks for a quotation within a quotation (e.g.,“text: ‘Use double quotation marks’ is all right”). Use UK English style (opposing marks facing each other, both at the top of the line rather than the first at its base).

Figures, tables and captions
Number illustrations, figures, photos and plates in one sequence and refer to them all as Fig. For illustration do not use “Plate‟ or “Table‟. Sub-numbering such as Fig. 7a, Fig. 7b, c should be limited. Ensure that there is a numbered reference to each figure and table in the text. List all captions at the end of the article AFTER the Bibliography, or in a separate file. All files should be described in a way that allows their unequivocal identification. Please provide the place of storage of the original illustration (for reproductions) and/or the name of the author of the photo and the date of taking the picture. The author of the text should provide the permission to publish the illustration.

Use Harvard style (author and date, page number) followed by end-of-article bibliographies. Thus: “according to Holmes (1919: 221–223) it seems ...” or “it has been stated (Holmes 1919: 221–223) that ...”.
Multiple citations should be in years of publication order and in case of the same year in alphabetical order and separated by a semi-colon, e.g., (Holmes 1919: 221; Cahen et al., 1986; Whittle 1995: 105–107; Allard 2003: 69; Caspar and Burnez-Lanotte 2003: 52–54).

Where an author has several publications from the same year, distinguish them as a, b etc (e.g., 1998a, 1998b). Do not use “ibid”.

Transliteration of the Cyrillic script should follow standards - ISO 9: 1995.

If you wish to include more information, this should appear as a footnote numbered sequentially in Roman superscript numerals, single spaced, 10pt. Avoid using footnotes where possible and keep footnote material to a minimum. Do not use endnotes.

Examples of the required bibliography format are given below. Please ensure that all references are complete.

DO NOT use bold for volume numbers. For all citations and bibliographic references, spell out “and” between multiple authors and editors, do not use “&”.

Use full stops after initials in authors’ names.

Note that for an international audience all journal and series titles must be written out IN FULL, e.g., “International Journal of Osteoarchaeology‟, NOT “Int. J Osteo.‟, and “British Archaeological Reports‟, NOT “BAR‟. In multinational volumes even the most familiar archaeological abbreviations may be confusing to other people.

Bottema, S. 1974. Late Quaternary vegetation history of North-Western Greece. Unpublished PhD thesis, University of Groningen.

Journal article
Cruise, G.M. 1990. Pollen stratigraphy of two Holocene peat sites. Review of Paleobotany and Palynology 63: 299–313.

Lamb, H.H. and Tessier, L. 1987. Weather, climate and human affairs. London.
Carlson, R.L. 2015. Khor Abu Anga and Magendohli: Stone Age sites at the Sudanese Nile. Oxford. British Archaeological Reports International Series S2768.

Edited book
Fairbairn, A.S. (ed.). 2000. Plants in Neolithic Britain and Beyond. Oxford.

Section in book
Foster, I.D.L. and Grew, R. 1990. Magnitude and frequency of sediment transport in the Po valley. In J. Boardman (ed.), Soil Erosion of Agricultural Land, 36–56. New York.

Section in book with multiple editors
Frayer, D.W. 1997. Ofnet: evidence for a Mesolithic massacre. In D. L. Martin and D. W. Frayer (eds), Troubled Times: Violence and Warfare in the Past, 181–216. Amsterdam.

Web pages and electronic documents
Use the following format to reference web pages and electronic documents:
Glascock, M.D. 2001. Archaeometry Laboratory at MURR. Electronic document:, accessed April 12, 2002.
Northwest Research Obsidian Studies Laboratory 2001. XRF Information. Electronic document:, accessed April 12, 2002.

Figures and tables

The volume layout will be in one column for text, and in one or two columns for figures (including tables and photos). Thus there is the option of having figures the width of either one column (60-80 mm width) or two columns (125 mm width). Prepare figures accordingly, and be sure to indicate intended size if not provided in the correct size (for example a large photograph). All artwork should be provided electronically.
Print out electronic images and graphs and check them before submission and provide a hard copy print-out (in addition to any electronic version) for checking purposes.

The following file types are acceptable for figures:

Excel or Word (tables)
Use for tables with Arial font, preferably in font size 9, and no less than 8 (to bring the table within the width of the printed page).

Charts and graphs should be designed to appear in black and white. Use patterns to distinguish bars on graphs, etc. rather than colour or tone, which looses clarity when printed in black and white.

Adobe Photoshop
All formats except for JPG

PDF files
Use high resolution only. Embed all fonts and do not compress images when saving.

These are the preferred formats for scanned images.
Scan photographic prints at 600 dpi, slides at 1200 dpi.
Scan black and white line artwork at 600 dpi.
Scan mixed line and tone illustrations at 600 dpi.

Submit the image in the size it is intended to appear.

Privacy Statement


The Administrator of your personal data is the Institute of Archaeology and Ethnology PAS with a seat in Warsaw, Al. Solidarności 105. The data protection follows the mandatory provisions of law – RODO i.e. the Regulation of the European Parliament and of the Council (EU) 2016/679 adapted on the 27th of April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), Law dated 10th of May 2018 on the protection of the personal data (Official Journal 2018, No 1000) and related legal acts. The Institute of Archaeology and Ethnology PAS makes every effort to protect the data adequately and to secure that their processing is clear, reliable and compliant with the regulations.

To learn more on the protection of the personal data please read our privacy policy.

1. By using the web page you accept the privacy policy of the Institute of Archaeology and Ethnology PAS.

2. You may contact the administrator (the Institute of Archaeology and Ethnology PAS) via e-mail or via letter addressed to the Administrator’s seat (Institute of Archaeology and Ethnology PAS, Al. Solidarności 105 00-140 Warszawa).

3. The Administrator has appointed a data protection officer. You may contact the DPO via e-mail address: or by a letter to the address of the seat of the administrator with a note Data Protection Officer. You may contact the DPO in all matters related to the processing of your personal data by the Institute.

4. The Administrator may share your personal data:

at the behest of the administrative authorities or courts;

with third parties, which process the data entrusted by the Administrator (e.g. the company operating the website);

with the inspectors and auditors, bookkeepers and lawyers under the condition of being subject to the obligation of confidentiality;

with third parties when part of the shares of the Administrator’s company had been sold or conveyed.

4. We are not responsible for the privacy policy on websites to which you are redirected by the links provided on the site of the Journals. Please read the privacy policy of the visited pages.

5.  Scope and goal of personal data processing

5.1 You may contact IAE PAS via portal to create an account for a user related to the editorial process or as a recipient of the contents published on the platform. As part of the editorial process of a journal you may contact us via e-mail, letter, telephone and you provide us voluntarily with your personal data such as: name and surname, e-mail address, affiliation, corresponding address, data for the contract, telephone number and other. These data are gathered and processed in accordance with the aim for which they were delivered. The data are conveyed voluntarily but they are indispensable for the realization of a particular goal and their withdrawal will make the realization of the intended goals impossible.

5.2 Following information may be obtained while using the website Journals:

5.2.1 Technical logs in server logs (automatically saved system logs) – anonymous information like: time of the visit on the page, URL, browser data etc.

5.2.2 Cookies, being text files saved on the User’s computer – used for accumulating information on viewership statistics of the website, on correct display of the page on the computer, maintaining the User’s session in the service (after logging in).

- Each user may remove the Cookie files by using the available functions in his Internet browser.

- As a standard, the Internet browsers allow by default placing cookies on the User’s terminal device.

- For each User it is possible to disable or to restore the option of accumulating cookies by changing the settings of the Internet browser according to the instructions given on the website of their producer: Firefox, Chrome, Opera, Internet Explorer, Edge

- The change of settings of the User’s Internet browser may prevent proper operation of the Internet website.

- No change of settings means acceptance of the cookies used.

5.2.3 The above given data are not associated with particular people browsing the Internet website of a journal. They are used to provide particular services to our Users and for administrative aims and the statistics.

6. All personal data will be stored at the Institute of Archaeology and Ethnology PAS for the time of the goal achievement for which they were made available to us and for the time resulting from specific provisions.

7. The  Institute of Archaeology and Ethnology PAS does not profile your personal data and does not process them for marketing purposes.

Personal data will not be delivered to a „third country” or to an international organization

8. The Institute of Archaeology and Ethnology PAS makes every effort to secure all the data. But your own activities are also of great importance. Please remember the basic rules of a safe user:

- while registering at our Open Journal System platform you should pay attention to the fact that the password should be difficult to guess, should contain a string of characters and numbers and small and capital letters;

- all works on OJS platform: please perform them on a trusted computer and do not use the public networks.

- do not remember the login and the password on the computer.

- please keep the login and password secret after using them and log off each time from the page (by using the button SIGN OUT).

9. According to RODO you have the right to:

- access the data , - correct the data, - right to be forgotten, - right to restrict the scope of processing, - right to data portability, - right to object, - right to lodge a complaint to a supervisory authority dealing with personal data protection  – President of the Data Protection Office, ul. Stawki 2, 00-193 Warszawa.

10. If you are of the opinion that while processing your personal data we do not proceed correctly or we proceed in an unlawful manner, please inform us by letter or e-mail. 

11. We reserve the right to change the here abovementioned privacy policy by publishing a new one on the website of the JOURNALS.