GENERAL GUIDELINES
No fees or charges are due for submission, review process, manuscript processing and publishing in the journal.
All authors are asked to follow the current editorial guidelines (see below).
Articles which are not prepared according to the guidelines will be sent back to the authors for necessary corrections.
Articles will be stylistically and formally corrected by the KHKM editors in accordance with the rules of a publication language.
Articles not meeting the formal rules or receiving negative peer reviews will not be accepted for publication.
The Quarterly accepts submissions of articles in English, provided that they are prepared or checked by a recognized expert translator.
After the text is accepted and scheduled for publication, the authors are obliged to sign a publishing agreement.

See also information in: Publication ethics, Copyright policy, Procedures and Archiving policy.

SUBMISSION OF ARTICLES AND FILE FORMATS
Papers may be submitted only via the online platform of the Journal. Submissions sent via e-mail are declined by default.
For texts with multiple authors, a submitting author is required to sign a percentage of author’s work declaration, which should be uploaded as a separate image file.
A title, an abstract, a main body of text and a bibliography should be submitted in one text file.
Text files should be saved in either .doc (.docx) format or any other supported by the MS Word. Uploading texts saved in .pdf files is not allowed.
Figure and table captions should be provided in a separate text file.
Tables may be saved in a single file, providing that each starts with a new page (please use the page/section brake).
Figures (illustrations, charts, diagrams etc.) should be uploaded either as separate image files (.jpeg or .tiff formats) or in an archive file (.zip, .rar).
Author details with only one affiliation, postal and e-mail addresses and the ORCID – Open Research and Contributor ID (the last being compulsory) should be provided in a separate text file. In this file, the author(s) may provide details about the funding of their research. This information will be added to the paper after the completion of the review process.

PREPARATION OF MANUSCRIPTS
Articles incomplete (without bibliography, abstract, figure and table captions) or not meeting the following requirements will not be passed to the next stage of a reviewing process.

Due to the double-blind peer review process, all files containing a main text, an abstract, figure and table captions, tables, figures have to be anonymised – neither personal data nor any information making identification of the author(s) possible maybe put in these elements of the submission. When referring to own works, authors need to make sure that they do not use expressions such as: 'as I wrote in...'; 'in my article...', etc. Such remarks as well as all the information about financing of the research may be added once the review process is completed.

Layout
Texts should be set in Times New Roman, 12 pt, interline spacing (leading) 1,5, approx. 1800 characters per page. Authors are asked not to use bolds or spaces for text alignment.

Title
Provide a title at the beginning of the file with a paper’s text. It should be formatted in the same way as the main body of text (do not use bolds, italics, different size or style of a font).

Abstract and summary
An abstract (no more than 800 characters, including spaces) has to be provided for all peer-reviewed papers. It should contain information about the study’s aims, bases, methods and results.

Key words
The abstract should be followed by five to seven key words.
Example:
Key words: Janowiec, city, sources, archaeology, early modern period
Słowa kluczowe: Janowiec, miasto, źródła, archeologia, nowożytność

Text
- all quotations should be put in double quotation marks;
- a quotation within a quotation should be marked with guillemets, e.g. “Lorem ipsum «dolor sit amet, consectetur adipiscing» elit”;
- italics are used only for titles of printed primary and secondary sources and for standard foreign phrases (e.g. nota bene);
- footnote markers in Polish texts should be put before a coma or a full stop, unless the latter marks an abbreviation (etc.); in papers submitted in English footnote markers should be placed after a comma, semicolon or a full stop;
- full names of the months should be used (January, February);
- use the following date format: DD Month YYYY (e.g. 15 July 1540).

Bibliography
A list of bibliographical references should be placed at the end of all articles. The list should be set alphabetically, in sections: ‘archival sources’, ‘printed primary and secondary sources’, ‘unpublished secondary sources’. Each reference listed should correspond with citations in footnotes (do not include works which are not cited).
Example:
Archival sources:
AGAD [Archiwum Główne Akt Dawnych w Warszawie = Central Archives of Historical Records in Warsaw], ASK [Archiwum Skarbu Koronnego = Archive of the Crown Treasury], XLVI, ref. 103d.
AP Gdańsk [Archiwum Państwowe w Gdańsku = State Archive in Gdańsk], AME [Archiwum Miasta Elbląga = Elbląg town records , 369,1], ref. 2402, 2938.
AP Warszawa [Archiwum Państwowe w Warszawie = State Archive in Warsaw], WTD [Warszawskie Towarzystwo Dobroczynności = Warsaw Charitable Society], ref.459.
NRO [Norfolk Record Office], NRC, ref. 7c.

Printed primary and secondary sources:
Akta. 1951. Akta do dziejów Polski na morzu, ed. W. Czapliński, 7, 1632–1648,  1, Gdańsk.
Das Ausgabebuch. 1911. Das Ausgabebuch des Marienburger Hauskomturs für die Jahre 1410-1420, ed. W. Ziesemer, Königsberg.
Geoffrey of Monmouth. 1951. Historia Regum Brittaniae, ed. J. Hammer, Cambridge (Mass.).
Rawcliffe Carol. 2002a. “On the Threshold of Eternity”: Care for Sick in East Anglian Monasteries, [in:] East Anglia’s History, eds. C. Harper-Bill, C. Rawcliffe, R.G. Wilson, Woodbridge, pp. 120–189.
Rawcliffe Carol. 2002b. Passports to Paradise. How English Medieval Hospitals and Almshouses Kept their Archives, “Archives”, 27, pp. 1–22.
Samsonowicz Henryk. 2002. Wiejskość osad miejskich w późnym średniowieczu, [in:] Civitas et villa. Miasto i wieś w średniowiecznej Europie Środkowej, eds. C. Buśko et al., Warszawa–Praha, pp. 13–16.
- book references should consist of the name of the author(s) and the title or the title and the name of the editor, the place and the year of publication;
- works of one author published in the same year should be marked with consecutive letters of the alphabet added after the publication year (Rawcliffe Carol. 2002a.; Rawcliffe Carol. 2002b.; Rawcliffe Carol. 2002c.);
- all titles should be put in italics, excluding the works which are not yet printed (published);
- titles of unprinted manuscripts and typescripts should be put in quotation marks, the place and the year of creation as well as the holding place should be listed;
- titles of collaborative works or volumes should be preceded by [in:];
- names of editors of collaborative works or volumes should follow the title or the particular volume;
- journal titles should be put in quotations marks; journal titles should not be preceded by [in:];
- abbreviations for volumes, issues, parts etc. are to be omitted, while numbers marking volumes, issues etc. are separated with a comma (e.g. “Kwartalnik Historii Kultury Materialnej”, 25, 4); page number(s) should be preceded by corresponding abbreviations: p., pp.;
- references to texts in newspapers should contains surname and name of an author/author’s designation/first noun of the title (if there is no designation of the author), publication year, text’s title, newspaper’s title (all in original, non-modernised form), issue, issue date (day and month), page(s). Examples:
Acedański Michał. 1936. Budowa szkoły w Brzeźnicy Bychawskiej, „Lubartowiak”, 23 (1 grudnia), s. 3–4.
Felicie. 1842. The fashions, „The Illustrated London News”, 1 (14 May), p. 6.
Birds. 1869. Birds, beasts, and fishes, “Punch, or the London Charivari”, 9 January, p. 14
- a full stop should be put at the end of each reference;
- Cyrillic characters constituting the alphabets of many Slavic and non-Slavic languages should be transliterated in accordance with the ISO 9:1995 (more information – in Polish – to be found here). For other non-Latin scripts, use the corresponding ISO transliteration standard.
Example:
Karger M.K. 1940.
Karger Mihail Konstantinovič. 1940. K voprosu o Kieve v VIII–IX vv., „Kratkie soobŝeniâ o dokladah i polevyh issledovaniâh Instituta istorii material′noj kul′tury AN SSSR”, 6, s. 61–66.

Footnotes
- footnotes should be typed in Times New Roman, 10pt, interline spacing 1, first line starting with 1 tabulator;
- all citations should correspond with the extended bibliographical reference listed in the bibliography section;
- citations consists of surnames and initials of the authors followed by the year of publication and the cited page(s); in cases of printed primary sources and collaborative volumes the first noun of the title is followed by the year of publication and the cited page(s);
- if a whole work is referenced the page numbers are omitted;
- using: idem, eadem, ibidem, op.cit. is not allowed.
Examples:
1 Geoffrey of Monmouth. 1951, pp. 133–142.
2  Rawcliffe C. 2002b, pp. 8–9.
3  AGAD, ASK, XLVI, ref. 103,. f. 2v; AP Warszawa, WTD, ref. 459, p. 11.
4  Samsonowicz H. 2002, p. 14.
5  Akta 1951, pp. 145, 149–159.
6  AP Gdańsk, AME, ref. 2402, ff. 461r–463r.
7  Das Ausgabebuch 1911, p. 171.
8  Rawcliffe C. 2002a.
9  Wyrobisz A. 1964a, p. 20; Wyrobisz 1964b, p. 167.
10 Wyrobisz A. 1964a, p. 19; Rawcliffe C. 2002a; Janowski P.J. 2022, pp. 272–275; Janowski P.J. 2023.

Figures and Tables
- all pictures, maps, photos, graphs, diagrams, charts etc. are treated as figures and marked with consecutive numbers (arabic);
- tables are numbered separately;
- figures should not be placed in the text file but provided in separate files in either .TIFF or .JPG format (or in an archive file). The required minimal image quality is 300 dpi;
- if the figure was reproduced from the published work its caption should use the standard citation (as in footnotes);
- names of drawings’ or photos’ authors should be listed at the end of figure captions;
- maps and plans should be oriented with north to the top of a page;
- figure captions should be provided in a separate text file (file format requirements are the same as for the main text file) and should be typed in Times New Roman, 12 pt, interline spacing (leading) 1,5; arabic numerals should be used for numbering.

 

Copyright Notice

I declare that the manuscript sent is original, has not been published before and is not currently being considered for publication elsewhere.
I confirm that the manuscript has been read and approved by all the authors mentioned and that there are no other persons who would meet the criteria for authorship but were not mentioned. In addition, I confirm that the order in which the authors are listed in the manuscript has been approved by all the authors.
I confirm that the corresponding author is the only contact with the Editors in the editorial process, and is responsible for communicating with other authors and informing them about the progress, corrections and final approval of the article.

Privacy Statement

PRIVACY AND COOKIE FILES POLICY

The Administrator of your personal data is the Institute of Archaeology and Ethnology PAS with a seat in Warsaw, Al. Solidarności 105. The data protection follows the mandatory provisions of law – RODO i.e. the Regulation of the European Parliament and of the Council (EU) 2016/679 adapted on the 27th of April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), Law dated 10th of May 2018 on the protection of the personal data (Official Journal 2018, No 1000) and related legal acts. The Institute of Archaeology and Ethnology PAS makes every effort to protect the data adequately and to secure that their processing is clear, reliable and compliant with the regulations.

To learn more on the protection of the personal data please read our privacy policy.

1. By using the www.iaepan.edu.pl web page you accept the privacy policy of the Institute of Archaeology and Ethnology PAS.

2. You may contact the administrator (the Institute of Archaeology and Ethnology PAS) via e-mail director@iaepan.edu.pl or via letter addressed to the Administrator’s seat (Institute of Archaeology and Ethnology PAS, Al. Solidarności 105 00-140 Warszawa).

3. The Administrator has appointed a data protection officer. You may contact the DPO via e-mail address: iod@iaepan.edu.pl or by a letter to the address of the seat of the administrator with a note Data Protection Officer. You may contact the DPO in all matters related to the processing of your personal data by the Institute.

4. The Administrator may share your personal data:

at the behest of the administrative authorities or courts;

with third parties, which process the data entrusted by the Administrator (e.g. the company operating the website);

with the inspectors and auditors, bookkeepers and lawyers under the condition of being subject to the obligation of confidentiality;

with third parties when part of the shares of the Administrator’s company had been sold or conveyed.

4. We are not responsible for the privacy policy on websites to which you are redirected by the links provided on the site of the Journals. Please read the privacy policy of the visited pages.

5.  Scope and goal of personal data processing

5.1 You may contact IAE PAS via portal to create an account for a user related to the editorial process or as a recipient of the contents published on the platform. As part of the editorial process of a journal you may contact us via e-mail, letter, telephone and you provide us voluntarily with your personal data such as: name and surname, e-mail address, affiliation, corresponding address, data for the contract, telephone number and other. These data are gathered and processed in accordance with the aim for which they were delivered. The data are conveyed voluntarily but they are indispensable for the realization of a particular goal and their withdrawal will make the realization of the intended goals impossible.

5.2 Following information may be obtained while using the website Journals:

5.2.1 Technical logs in server logs (automatically saved system logs) – anonymous information like: time of the visit on the page, URL, browser data etc.

5.2.2 Cookies, being text files saved on the User’s computer – used for accumulating information on viewership statistics of the website, on correct display of the page on the computer, maintaining the User’s session in the service (after logging in).

- Each user may remove the Cookie files by using the available functions in his Internet browser.

- As a standard, the Internet browsers allow by default placing cookies on the User’s terminal device.

- For each User it is possible to disable or to restore the option of accumulating cookies by changing the settings of the Internet browser according to the instructions given on the website of their producer: Firefox, Chrome, Opera, Internet Explorer, Edge

- The change of settings of the User’s Internet browser may prevent proper operation of the Internet website.

- No change of settings means acceptance of the cookies used.

5.2.3 The above given data are not associated with particular people browsing the Internet website of a journal. They are used to provide particular services to our Users and for administrative aims and the statistics.

6. All personal data will be stored at the Institute of Archaeology and Ethnology PAS for the time of the goal achievement for which they were made available to us and for the time resulting from specific provisions.

7. The  Institute of Archaeology and Ethnology PAS does not profile your personal data and does not process them for marketing purposes.

Personal data will not be delivered to a „third country” or to an international organization

8. The Institute of Archaeology and Ethnology PAS makes every effort to secure all the data. But your own activities are also of great importance. Please remember the basic rules of a safe user:

- while registering at our Open Journal System platform you should pay attention to the fact that the password should be difficult to guess, should contain a string of characters and numbers and small and capital letters;

- all works on OJS platform: please perform them on a trusted computer and do not use the public networks.

- do not remember the login and the password on the computer.

- please keep the login and password secret after using them and log off each time from the page (by using the button SIGN OUT).

9. According to RODO you have the right to:

- access the data , - correct the data, - right to be forgotten, - right to restrict the scope of processing, - right to data portability, - right to object, - right to lodge a complaint to a supervisory authority dealing with personal data protection  – President of the Data Protection Office, ul. Stawki 2, 00-193 Warszawa.

10. If you are of the opinion that while processing your personal data we do not proceed correctly or we proceed in an unlawful manner, please inform us by letter or e-mail. 

11. We reserve the right to change the here abovementioned privacy policy by publishing a new one on the website of the JOURNALS.